Position Summary
The Executive Assistant provides support to the Executive team in making travel arrangements, preparing expense reports, scheduling meetings, and handling other administrative tasks including managing calendars, developing presentation slides, and drafting correspondence. The Executive Assistant must have a professional demeanor and will interact with high level internal and external contacts.
Essential Duties & Responsibilities
- Provide administrative support to the Executive team and their staff, as requested
- Use various systems (e.g. Concur) to schedule complex domestic and international travel and prepare expense reports for the Executive team
- Schedule internal and external meetings, luncheons, conference calls, and presentations. Handle all details including coordinating IT equipment, reserving meeting rooms, catering, etc.
- Manage Outlook calendar and schedule for the Executive team
- Draft, type, and edit correspondences, reports, memos, and other forms of internal and external records and communications, while maintaining a high level of confidentiality
- Gather information and run reports as necessary
- Develop presentation slides as necessary
- Screen incoming calls and take messages for the Executive team
- Requires significant discretion as this role will have access to Company confidential information, files, and records
- Manage purchase orders and payment of invoices at the direction of Executive team
- Work on special projects as assigned
Knowledge & Skills
- Exceptional interpersonal skills; professional demeanor and attitude
- Strong organizational skills
- High level of attention to detail
- Excellent verbal and written communication skills
- Ability to prioritize key business objectives and respond quickly to changing priorities
- Ability to work independently with minimal daily instruction
- Able to multitask and work in a fast-paced environment
- Proficient in Excel, Word and Outlook
Minimum Qualifications, Education & Experience
- Must be at least 18 years of age
- High School diploma; Bachelor’s degree from an accredited college or university is preferred
- Minimum 5 years of experience supporting an Executive team
- Previous experience using Concur, or other system for travel and expenses, is preferred
Work Environment
- This is largely a sedentary role.
- This job operates in a professional office environment and routinely uses standard office equipment.
- Typically requires travel less than 5% of the time
Salary Range- $65,000 - $80,000
The salary range displayed represents the annual base salary we reasonably expect to pay for this role. The actual salary may vary [differ] based upon various factors, including, but not limited to, relevant experience, skills, education, licensure/certifications, and geographic location.
ICU Medical is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Executive
Primary Location
US-CA-San Diego
Schedule
Full-time
Shift
Day Job
