Position Description
Title: Adjunct Project Manager
Primary Function: Support Project Managers and Technical Services Operations Leadership
Department: Technical Services
Reports to: Director of Operations (indirect Project Managers)
Key Responsibilities
- Assist Project Managers in the acquisition and segregation of project Key Performance Indicators (KPI’s), development of client summaries and/or end of well reports, data collation/collection.
- Review of CVTS reports for errors, backup documents, and completeness, reject and request update from technicians as necessary.
- With support from Project Manager and Technical Services management, drive the commercial transition between Business Development, Technical Services and Accounting to successfully kick-off new projects and jobs by reviewing contractual obligations ensuring commercial terms and billing requirements are clear and known to all parties.
- Liaise with intra-company departments to support company initiatives, training and technician needs.
- Assist Project Managers to coordinate technicians travel plans, arrange advances, and track expense reporting.
- Ensure key operational, planning and technical documents are accurate and updated frequently; documents include but are not limited to: project calendars, personnel distribution, client distribution, lessons learned, offshore readiness, client project execution plans, and technical services shared drive.
- Contribute to the bid to cash process by timely securing field timesheets, and interacting with Project Manager and Accounting department to verify accuracy of invoicing reports and assisting in closing billing disputes. Maintain technical services’ assigned areas of Customer Summary Forms.
- Maintain and accurately update personnel data for active technicians including: resume, drilling and completion tool matrix, passport, medical, etc.
- Stockroom inventory management, sourcing, and shipment of equipment/supplies.
- Purchasing requests for advances, special equipment.
- OH travel requests.
- Assist training manager in CAP, OJT, and Lessons Learned initiatives.
- Review, approve, dispatch, and track technician vacation request and technicians overhead expenses such as cellphone allowance.
- Perform the functions of the Project Manager in their absence.
- Other tasks and special projects as required by TS Management.
Qualifications
Experience, Skills, and Education Requirements:
- College degree desired (Bachelor or Associate).
- Experience with managing and leading people.
- Strong interpersonal skills.
- Exceptional oral and written communication skills.
- Proficiency with Microsoft Office.
- Proficiency with Microsoft Excel Pivot Tables and Formulas.
- Proficient in speaking and writing in Spanish.
Goals
The primary goal of the Adjunct Project Manager is to assist the Project Managers in maximizing the effectiveness and efficiency by which the company employs its resources in support of our client base.
Terms
This is a full time salaried position. Normal business hours are 8:00 a.m. – 5:00 p.m. Monday – Friday. The incumbent will be expected to make themselves reasonably accessible by e-mail and voice communications during off-duty hours, and will also occasionally be required to perform their duties before or after normal business hours.