Overview
About B. Braun
B. Braun Medical Inc., a leader in infusion therapy and pain management, develops, manufactures, and markets innovative medical products and services to the healthcare industry. Other key product areas include nutrition, pharmacy admixture and compounding, ostomy and wound care, and dialysis. The company is committed to eliminating preventable treatment errors and enhancing patient, clinician and environmental safety. B. Braun Medical is headquartered in Bethlehem, Pa., and is part of the B. Braun Group of Companies in the U.S., which includes B. Braun Interventional Systems, Aesculap® and CAPS®.
Globally, the B. Braun Group of Companies employs more than 64,000 employees in 64 countries. Guided by its Sharing Expertise® philosophy, B. Braun continuously exchanges knowledge with customers, partners and clinicians to address the critical issues of improving care and lowering costs. To learn more about B. Braun Medical, visit www.BBraunUSA.com.
Responsibilities
Position Summary:
This position requires exceptional organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The Administrative Assistant will primarily oversee switchboard operations, work in the mailroom, and perform a range of administrative duties to ensure the smooth operation of daily business activities.
Responsibilities: Essential Duties
Lobby/Switchboard Coverage (8:30 am till 5 pm) - Includes Switchboard Notes
- Provide professional and efficient reception services.
- Demonstrate excellent communication skills while managing incoming calls and inquiries.
- Greet and assist visitors, clients, and employees in a courteous and helpful manner.
Administrative Support
- Proficient in Microsoft Office applications, including Excel, Word, and PowerPoint.
- Maintain accurate and organized records, ensuring efficient information retrieval.
Mailroom Support
- Operate mail sorter, postage machine, and handle incoming/outgoing mail.
- Manage mail slot and coordinate timely deliveries
Shipping/Receiving Backup Coverage
- Assist in shipping and receiving tasks, including lifting packages up to 15 lbs.
- Ensure accurate and timely handling of shipments.
Stationery Management
- Responsible for ordering stationery, business cards, note pads, and other office supplies.
- Maintain organized inventory and ensure timely replenishment.
Facilities Support
- Assist with office/cubicle request moves and set up new hire name plates for multiple sites.
- Collaborate with facilities management to enhance office functionality.
- Performs broad administrative and staff support duties for the department/organization.
- Prepares reports and presentation materials.
- Receives and responds to correspondence.
- Receives and directs visitors.
- Schedules, coordinates and organizes meetings.
The job function listed is not exhaustive and shall also include any responsibilities as assigned by the Supervisor from time to time.
General: It shall be the duty of every employee while at work to take reasonable care for safety and health of himself/herself and other persons.
Expertise: Knowledge & Skills
- Please refer to the Corporate Guidelines or BBMUS Guidelines or job specific authorities where applicable. This list is however not exhaustive and may be amended by the Management from time to time.
- Requires working knowledge of technical field/area of specialization. Exercises general application of principles, theories and concepts. Follows established procedures and guidelines.
- Works under direct supervision and from detailed verbal and/or written instructions. Uses established procedures to accomplish assigned task.
- May require some limited judgement in resolving problems.
- Contacts are primarily with department supervisors, leads, subordinates, and peers. Occasional contact with external contractors/vendors.
- Secrecy and invention agreement and non-compete agreement, Ability to work non-standard schedule as needed
Qualifications:
- Proven experience in administrative support roles
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software applications.
- Strong interpersonal skills with the ability to interact professionally with individuals at all levels.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Attention to detail and accuracy in all work performed.
- Ability to work independently with minimal supervision and as part of a team.
- Knowledge of switchboard operations and mailroom procedures is a plus.
- Flexibility to adapt to changing priorities and willingness to take on additional responsibilities as needed.
The targeted range for this role takes into account a range of factors that are considered when making compensation and hiring decisions; included but not limited to: skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. Compensation decisions are dependent on the facts and circumstances of each case. The range provided is a reasonable estimate.
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Target Based Range
$37863 - $45433
Qualifications
Expertise: Qualifications -Education/Experience/Training/Etc
Required:
- High school diploma/G.E.D or equivalent required, Associate's or technical degree preferred.
- 0-02 years related experience required.
- Regular and predictable on-site attendance
While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee frequently is required to use hands to handle or feel and reach with hands and arms. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 20 pounds.
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Additional Information
Responsibilities: Other Duties:
Physical Demands:
While performing the duties of this job, the employee is expected to:
- Light work - Exerting up to 20 lbs of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.
Lifting, Carrying, Pushing, Pulling and Reaching:
- Occasionally:Reaching upward and downward, Push/pull, Stand
- Frequently:Sit
- Constantly:N/A
Activities:
- Occasionally:Climbing stairs/ladders, Push/pull, Reaching upward and downward, Standing, Walking
- Frequently:Finger feeling, Hearing - ordinary, fine distinction, loud (hearing protection required), Seeing - depth perception, color vision, field of vision/peripheral, Sitting , Talking - ordinary, loud/quick
- Constantly:N/A
Environmental Conditions:
- Occasionally:N/A
- Frequently:N/A
- Constantly:N/A
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Noise Intensity:Moderate
- Occasionally:Other
- Frequently:N/A
- Constantly:Office environment
What We Offer
B. Braun offers an excellent benefits package, which includes healthcare, a 401(k) plan, and tuition reimbursement. To learn more about B. Braun and our safety healthcare products or view a listing of our employment opportunities, please visit us on the internet at www.bbraunusa.com. Through its “Sharing Expertise®” initiative, B. Braun promotes best practices for continuous improvement of healthcare products and services.
Notices
Equal Opportunity Employer Veterans/Disabled
